GOVERNING
BOARD MEETING
Friday,
October 2, 2009
MINUTES
1. CALL TO ORDER (Moulton)
Chair Pete Moulton called the
meeting to order at 7:47 a.m.
2. ROLL CALL (Thornley)
Position Name Present?
Executive Board of
Directors
Chair-elect............................................... Bert Tracy, Golden Valley................................... Yes
Chair........................................................ Pete Moulton, St. Peter....................................... Yes
Past Chair................................................ Bill Spain, St. Cloud Technical College............... Yes
Director.................................................... Dave Schultz, MDH............................................. Yes
Secretary/Treasurer................................ Stew Thornley, MDH........................................... Yes
Assistant Secretary................................. Uma Vempati, HDR
Engineering........................ Yes
District
Trustees
Central..................................................... Lisa Vollbrecht, St.
Cloud (exp. 2010).................. No
Metro........................................................ Mike Bramwell,
Champlin (expires 2011)........... Yes
Northeast................................................. Mark Proulx, Duluth
(expires 2011).................... Yes
Northwest................................................ Brian Bergantine,
AE2S (expires 2012).............. Yes
Southeast................................................. Dennis DuChene, Faribault (expires 2012)......... Yes
Southwest................................................ Mark Sweers, MDH
(expires 2010).................... Yes
At-Large................................................... Lyle Stai, Retired (expires 2012)...................... Ya
Sure
Councils and
Committees
Administrative &
Policy (APC)................ Jon Eaton,
Bloomington (expires 2011).............. Yes
Conference (Conf)................................... Corey Lubovich,
Hibbing (expires 2010)............. Yes
Minnesota Associates
(MAC)................. Tony Belden,
Engineering America (exp. 2010). Yes
Public Affairs (PAC)................................ Myron Volker,
Owatonna (expires 2012)............ Yes
Training &
Education (TEC).................... Chris Glassing,
ACIPCO (expires 2010)............. Yes
Water Utility (WUC)................................. Pat Shea (expires 2012)...................................... Yes
Guests:
AWWA Representative............................ Dean
Fritzke........................................................ Yes
Publications Chair.................................... Karla
Peterson..................................................... Yes
3. CONFIRMATION OF AWARDS (Thornley)
National
2009 George Warren Fuller – Dave
Schultz, Minnesota Department of Health
Life Members (30 year) – Jimmie
Gates, Robert Magnuson, Cliff McLain, Robert Sandilla, Lawrence Van Hout
Gold Drop (50 year) – Charles
S. Barger
Honorary Membership – None
Section
2009 Leonard N.
Thompson
– Scott Anderson, City of St. Louis Park
2008 L.N. Thompson plaque – Naeem Qureshi, Progressive
Consulting Engineers, Inc.
Meritorious
Service Award – Myron Volker, Owatonna Public Utilities
Membership Achievement – Dan Finnegan, Roger
Glanzer, Bo Johnston, Carol Kaszynski, Adam Markos, Pete Moulton, Linda Mullen,
Cory Schouten, Tony Schrantz, Bill Spain, Bert Tracy, Myron Volker, and Tom
Welle were recognized for their membership recruitment efforts.
Volunteer of the Year – Bo
Johnston
Scholarships - Management
Institute Scholarships were Jedd Braunworth, City of Waconia; Jared Heller,
Moorhead Public Service; Martin Bartusek, City of Lakeville; and Pete
Klingenberg, City of Anoka. Advanced
Degree Scholarship recipients were Greg LeFevre, Dan Portlock, and Bethany Brinkman.
Fresh Ideas Competition – Dave
Diehl
Motion to approve the awards was
made by Stai, second by Bergantine, and unanimously approved.
4. APPOINTMENT OF
SECRETARY/TREASURER (Moulton)
Moulton
recommended Stew Thornley be appointed Secretary/Treasurer.
Motion to approve the appointment
of Stew Thornley as Secretary/Treasurer was made by Stai, second by Bergantine,
and unanimously approved.
5. APPOINTMENT OF
ASSISTANT SECRETARY/TREASURER (Moulton)
Moulton
recommended Uma Vempati be appointed Assistant Secretary.
Motion to approve the appointment
of Uma Vempati as Assistant Secretary was made by Eaton, seconded by Lubovich,
and unanimously approved.
6. APPOINTMENT/REAPPOINTMENT
OF COUNCIL CHAIRS
(Moulton)
Information
Technology – Carol Kaszynski
Motion to approve the
appointments of the council/committee chairs as shown was made by Stai, seconded
by Bergantine, and unanimously approved.
7. OTHER APPOINTMENTS
8. ASSIGNMENTS
Bergantine moved and Stai
seconded to approve the assignments as well as the rotation/expiration of terms
for the district trustees as shown above.
Motion passed unanimously.
9. UNFINISHED BUSINESS
Request for Proposal for
Publications
Publications Committee Chair
Karla Peterson presented a draft of the request for proposal developed to
solicit bids to produce the Breeze four
times a year for the period of 2010 to 2013.
Peterson, Thornley, Lubovich, Eaton, Bergantine, Belden, Volker, and
Dave Brown will solicit bids and will present a list of three finalists
electronically to the board. A final
decision will be made by January 1, 2010.
Board members will provide comments on the request for proposal by
October 9.
Support of Underground Utility
Inspection School
The Minnesota Chapter of American
Public Works Association (APWA) has requested $4,000 from the section to
support start-up costs for an updated version of its Underground Utility
Inspection School, which was last held in 2004.
Tracy explained that the money is to be used for the development of the
school. The school will be
self-sustaining once the development is completed.
Bergantine moved and Eaton
seconded to approve matching funds with the Minnesota Chapter of APWA up to
$4,000 from the 2009 budget to support the
Underground Utility Inspector School. Motion passed 17-1.
10. NEW BUSINESS
January Board training session
ideas
Review/Update
of Seven Measures of Success (Moulton)
Strategic
Planning (Spain)
Governing Documents (Bylaws, Policies/Procedure,
Strategic/Business Plan)
Roberts Rules of
Order – the refresher
Board Member
Roles & Responsibilities
Your Financial,
Legal, & Fiduciary Responsibility (Insurance)
The January retreat will be at
the Riverwood Inn again. Board members
will email any other ideas to Secretary/Treasurer Thornley.
Agenda items must be submitted
one week before the board meeting.
Spring 2010 Board Meeting
The spring board meeting was
tentatively set for Friday, May 7. It
will be held in the Southeast District.
Seven Measures of Success Books
Seven Measures of Success books were
given to new members Proulx, DuChene, and Tracy. Schultz and Shea will give their books to
Bramwell and Vempati.
Conference Recap
Lubovich announced we will be on
the Harbor Side of the Duluth Entertainment Convention Center (DECC) for the
conference and South Pioneer Hall for the vendors in 2010. We have our choice of City Side or Harbor
Side and will have South Pioneer Hall for the vendors in 2011 and 2012. For 2012 and 2013 we have the first refusal
for the DECC.
Dates for Future Conferences:
Definite Status
September
22-24, 2010
September
28-30, 2011
September
19-21, 2012
Tentative Status
September
18-20, 2013
Stai moved and Bergantine
seconded to sign a contract with the DECC for 2012 and extend our right of
first refusal through 2014. The dates
will be posted on the Minnesota Department of Health training calendar. Motion passed unanimously.
Rugrat
Milena Maciag-Rindal, the section
bookkeeper, had a baby girl on October 1.
A card was distributed for board members to sign.
Young Professionals Budget
Glassing noted that there was
concern among the Young Professionals Committee about their budget being cut
for attendance at the Young Professionals Summit. AWWA has partnered with the Water Environment
Foundation on the summits for the past few years. Glassing suggested that the board reconsider
the budget and would solicit comments from committee members about the value of
the summit that will be presented at the January board meeting.
11. COMMENTS BY ASSOCIATION REPRESENTATIVE
Fritzke thanked the section for its
hospitality and the donation to Water for People.
Spain suggested recognizing members
participating on Association level committees.
Glassing suggested printing list of people involved in Association level
in Breeze.
12. NEXT BOARD MEETING
The
Thursday (training/workgroup session) and Friday (board meeting) meetings are
scheduled for Thursday, January 28 and Friday, January 29, 2010 at the
Riverwood Inn in Otsego, Minnesota
13. ADJOURNMENT
A motion to adjourn at 9:45 a.m. was made by Stai,
second by Spain, and unanimously approved.
Minutes submitted by Stew
Thornley, Secretary-Treasurer, and Uma Vempati, Assistant Secretary-Treasurer.