AWWA MN SECTION

GOVERNING BOARD MEETING

Friday, October 7, 2005, 7:00 a.m. - 9:00 a.m.

The Inn, Duluth, MN

MINUTES

1. CALL TO ORDER (Lapointe)

Called to order at 7:23am

2. ROLL CALL (Eaton)

Position Name Attendance Confirmed

Executive Board of Directors

Chair-elect.................................................. Scott Anderson, St. Louis Park........ Yes

Chair.......................................................... John Lapointe, US Water................. Yes

Past Chair.................................................. Myron Volker, Owatonna.................. Yes

Director...................................................... Glen Gerads, Bloomington............... Yes

Secretary/Treasurer..................................... Jon Eaton, Bloomington................... Yes

Assistant Secretary..................................... Dave Brown, PCE............................ Yes

District Trustees

Northwest................................................... Troy Hall, Moorhead........................ Yes

Northeast................................................... Corey Lubovich, Hibbing................... No

Central....................................................... Lyle Stai, Wilmar............................ Yes

Metro......................................................... Carol Blommel, Apple Valley............ Yes

Southwest.................................................. Pete Moulton, St. Peter................... Yes

Southeast.................................................. Paul Halvorson, Rochester............... Yes

At-Large..................................................... Jim Sadler, Maple Grove.................. Yes

Councils and Committees

Administrative & Policy (APC)...................... Bob Cockriel, Bloomington............... Yes

Conference (Conf)....................................... David Schultz, MDH........................ Yes

Minnesota Associates (MAC)....................... Jim Norton, SEH............................. Yes

Public Affairs (PAC).................................... Kelly Lange-Haider, CH2M Hill.......... No

Training & Education (TEC)......................... Karla Peterson, MDH....................... Yes

Water Utility (WUC)..................................... Kurt Johnson, TKDA......................... No

Guests:

Association Representative.......................... Mike Leonard.................................. Yes

PAC Representative.................................... Bernie Bullert.................................. Yes

Past Past-Chair.......................................... Doug Rovang.................................. Yes

3. CONFIRMATION OF AWARDS (Eaton)

National

George Warren Fuller – Larry Cole, Retired District Engineer for the Minnesota Department of Health

Life Members (30 yr.) – Larry Grafenstein, Robert King, Steven Kliest, Dr. Michael Semmens, William Trygstad, and Curtis Tvinnereim

Gold Drop (50 yr.) – none

Honorary Member – Gary England, Retired Drinking Water Protection Director for the Minnesota Department of Health

Section

2005 L.N. Thompson trophy – George Rosati, Mankato

Meritorious Service – Steve Burkland, City of Milaca

2005 Membership Achievement award – Keith Redmond, St. Cloud Tech College

2004 L.N. Thompson plaque – Allen Lamm, New Ulm

Scholarships:

Water Utility Management Institute (WUMI) winners were Eric Roos, Jeff Knutson, Terry Kamm, and Jerome Schueller. Advanced Degree winners were Lindsey Cockriel, Zynab Rezania, and Chanlan Chun.

Gimmicks & Gadgets – none given this year.

Contributions

Water For People Golf Tournament Fundraiser – The charity tournament raised $5,273.98. In addition, $496 was raised at the banquet for a total of $5,769.98. Scott Anderson thanked all the hole sponsors and participants at the banquet.

Water For People donation – SUSA (Suburban Utility Superintendents Association) donated an additional $500.

David Morris Endowment Fund – ACIPCO donated three sets of tickets to raffle off for the endowment; two sets of two to the Vikings/Bears game and one set of two to the Wild/Blues game. The raffle raised an additional $1,035 for the fund. With the money raised at the golf tournament, the total raised was $1,485.

Motion to approve the confirmation of awards was made by Stai, second by Halvorson, and unanimously approved.

4. APPOINTMENT OF SECRETARY/TREASURER (Lapointe)

A motion to reappoint Jon Eaton as Section Secretary/Treasurer was made by Sadler, second by Brown, and unanimously approved.

5. APPOINTMENT OF ASSISTANT SECRETARY (Lapointe)

A motion to reappoint Dave Brown as Section Assistant Secretary was made by Moulton, second by Norton, and unanimously approved.

6. APPOINTMENTS (Lapointe)

A. Administration Council – Bob Cockriel (1/3)

Awards – Cockriel is looking for someone to fill the open chair position

Finance – Barb Woolsey

Information Technology – Chad Hill

Membership – John Berrigan

Nominating – the nominating working group chairs (Director, Chair-elect, and Trustee-At-Large) should elect a chair

B. Conference Council – Dave Schultz (2/3)

Program

C. Manufacturers Council – Jim Norton (2/3)

D. Public Affairs Council – Kelly Lange (3/3)

Public Information – Stew Thornley

Publications – Erik Juhl

Scholarship – Gerry Smith

Water for People – Bernie Bullert

Young Professionals – Chris Glassing

E. Training Council – Karla Peterson (2/3)

Education – Stew Thornley

Management – Glen Gerads

Research – Doug Lubben

Safety – Bill Anderl

Small Systems – Drew Anderson

F. Water Utility Council – Kurt Johnson (1/1 – THIS WILL BE HIS 3^RD YEAR)

G. Trustee Assignments (Lapointe)

Administration to Central (Stai)

Conference to Northeast (Lubovich)

MAC to Northwest (Hall)

PAC to Southeast (Halvorson)

TEC to Southwest (Moulton)

WUC to Metro (Blommel)

Motion to approve the appointments was made by Stai, second by Hall

7. OTHER APPOINTMENTS

An Ad Hoc committee to be formed to recommend any changes to the policy/procedures regarding nominations by the May BOD meeting was discussed. Lapointe made a motion to have 7 members (3 from the board – director Gerads, trustee-at-large Sadler, and council chair Cockriel, 4 from the general membership – AbouAish, Mandy, Lamm, Schneider with Cockriel as the chair) appointed to the committee, second by Moulton, and unanimously approved.

An Ad Hoc committee to be formed to review and recommend section staffing by the May BOD meeting was discussed. Lapointe made a motion to have chair Lapointe, Doug Rovang, Director Gerads, Past-chair Volker, and Sec/Treas Eaton on the committee. Hall made a motion to approve, second by Stai, unanimously approved.

8. UNFINISHED BUSINESS

Conference Review:

Young Professionals – Chris Glassing has taken over as chair.

Small Systems – Seventeen people attended and provided input at the conference meeting. The committee is preparing a business plan including goals, meetings, and networking within the district schools.

MAC – Try to fit 65 spaces in the space used this year. Increase the price for the premium spaces.

Membership – Committee wants to get over 1,000 total members (doesn’t include multi-section members).

WUC – Talked about Craig Johnson from the League of Minnesota Cities (LMC) and the section’s use of him, and the recent legislative changes. MDH received increase to $6.36 fee. Craig is discussing with LMC if MN section can support Craig in some form.

WFP – Lapointe recommended sending one or possibly two MN section people on an in-country WFP trip.

Education – Seventeen committee members discussed the options regarding the Hamline CD. Stew will get dollar options for multi-language. Committee recommends expending up to a total of $30K on the Hamline CD. Adding $10K to Hamline CD plus additional $1K for small systems would increase the training council budget by a total of $11K. The committee asks that the board approve the additional $11K for their budget.

Mike Leonard suggested the section look into the Ken Miller Award for work with WFP. APC Chair Cockriel will have the awards committee review it.

Educational Video – An email from SL-Serco discussing the making of a video about the “Value of Membership in AWWA” was distributed and discussed. Place this topic on the January BOD meeting agenda.

Volker requested any changes to the business plan be complete within 30 days; including the committee roster review. Rovang will update the document and send it to Myron Volker. Volker will review the document, edit it – if needed – distribute it to the board members, and post it on the web site. This will be preparation for the November meeting where we talk about the strategic plan and business plan.

Glen suggested Myron and Doug review if the board should consider having committees and councils finalize budgets at the fall conference, when everyone is together, and then at a board meeting in November or December, the board approves the budget for the coming fiscal year that starts in January. Myron and Doug were asked to review the budget approval process/schedule and recommend ways to improve the process.

9. NEW BUSINESS

A. Small Systems

Motion to increase the 2006 budget from $100 to $1,100 made by Cockriel, second by Anderson, unanimously approved.

B. Education Committee

Motion to increase the 2006 budget by $10K to cover the total cost of the CD project of $30K with payments not to exceed $20K before the January 2006 BOD meeting made by Moulton, second by Halverson, unanimously approved.

10. COMMENTS BY ASSOCIATION REPRESENTATIVE

Mike Leonard thanked the section again, suggested the Meritorious Operator information be sent to AWWA to be displayed at the ACE (looking for volunteers on the National level), and stated Bernie and Glen did and are doing a wonderful job as our section directors. Georgia section sends Meritorious Operator to Association Annual Conference, and Mike suggested this as a great idea.

11. NEXT BOARD MEETING

Wednesday (training session) and Thursday (BOD meeting) will be after the AWWA Winter BOD meeting at a location and date to be determined.

12. ADJOURNMENT

A motion to adjourn at 9:22am was made by Gerads, second by Johnson, and unanimously approved.