GOVERNING BOARD MEETING
October 3, 2003
Marriott Conference Center
Moorhead, MN

1. CALL TO ORDER
Meeting called to order at 7:30am by Chair Rovang.

2. ROLL CALL
(Position    Name    Attendance—Yes or No)
    Executive Board of Directors
Chair-elect: Myron Volker, Owatonna—Yes
Chair: Doug Rovang, Rochester—Yes
Past Chair: Glen Gerads, Bloomington—Yes
Director: Bernie Bullert, St Paul—Yes
Secretary/Treasurer: Jon Eaton, Bloomington—Yes

    District Trustees
Northwest: Troy Hall, Moorhead—Yes
Northeast: Bud Krause, Duluth—No
Central: Bill Spain, St Cloud—Yes
Metro: Bert Tracy, Oakdale—Yes
Southwest: Butch Hybbert, Fairmont—Yes
Southeast: Paul Halvorson, MDH—Yes
At-Large: Jim Sadler, Maple Grove—Yes

    Councils and Committees
Administrative: Yasser Abouaish, Minneapolis—Yes
Conference: Steve Schneider, St Paul—Yes
Manufacturers/Associates: Ben Mason, ACIPC—Yes
Public Affairs: Kelly Lange-Haider, CH2M Hill—Yes
Small Systems: vacant
Training: Stew Thornley, MDH—Yes
Water Utility: Kurt Johnson, TKDA—No

    Guests
AWWA Association Representative Dixie Fanning
Cal-Nevada Section Representative Dave Rexing
Former Membership Committee Chair John Lapointe
New Membership Committee Chair Jon Berrigan
Finance Committee Chair Gerry Mahon

3. APPOINTMENT OF SECRETARY/TREASURER
Motion by Rovang to reappoint Jon Eaton, confirmed by Abouaish, second by Bullert, unanimous vote

4. CONFRIMATION OF AWARDS
George Warren Fuller - Yasser Abouaish, City of Minneapolis
L.N. Thompson - Ed Sorensen, City of Eden Prairie
Meritorious Service - none
Life Members (30 yr) - Ben Mason, Bob Larget, Lloyd Pauly, Richard Taufen, Gary Englund
Gold Drop (50 yr) - none
Membership Achievement - Keith Redmond, St Cloud Technical College
Scholarships - Andrew Wagstrom, Paul Morken, Matthew Smith

Motion to approve the awards by Bullert, second by Tracy, unanimous vote.

5. APPOINTMENTS
A. Administration Council - Yasser Abouaish
1. Finance
2. Information Technology
3. Fuller Award
4. Thompson Award
5. Meritorious Service
6. Nominating (Director)
7. Nominating (Chair-Elect)

B. Conference Council - Steve Schneider
1. Conference Program
2. Conference Spouse
3. Conference House
4. Conference Local Arrangements
5. Reception at ACE

C. Manufacturers Council - Ben Mason
1. Social
2. Exhibits
3. Endowment

D. Public Affairs Council - Kelly Lange
1. Public Information
Gimmicks and Gadgets (Action Now)
2. Publications
3. Water for People
4. Membership
5. Scholarship

E. Small Systems Council - Vacant

F. Training Council - Stew Thornley
1. Education
2. Management
3. Safety
4. Research

G. Water Utility Council - Kurt Johnson
1. Energy
2. Legislative Affairs

H. Young Professionals Committee - Dave Brown (reports to the past-chair)

Hall motioned to change the Young Professionals subcommittee of membership to a full committee; second by Abouaish. The vote was unanimously approved.

Abouaish motioned to place the Young Professionals committee under the Past Chair's duties with the understanding that the committee's placement within the section structure will be reviewed in 2 years; second by Hall. Everyone voted "Yes" except Gerads. Gerads understands that he is responsible to find the committee chair.

There was discussion of changing the Small Systems Council to a committee and moving it elsewhere within the section structure. The committees suggested placement was under the Training Council. The previous Small System's programs, ambassador and mentorship, were considered duties of the District Trustees. After further discussion, the board decided to think about the issue and re-discuss the topic at the January meeting.

Hybbert motioned to eliminate the Gimmicks and Gadgets committee second by Volker. The vote was unanimously approved. It was felt most of the submissions came from operators and distribution type staff. A suggestion was made to have trustees and trustee-at-large promote the contest at the district schools with the winners of the schools presented at the annual fall conference to determine a section winner.

6. OTHER APPOINTMENTS
None

7. UNFINISHED BUSINESS
Board members felt the consent agenda worked well and should be continued.

Glen Gerads will continue with the strategic planning process.

The conference location will be further discussed at the January board meeting.

8. NEW BUSINESS
Bylaw Changes including Council Voting Representation (Eaton) - Gerads reviewed the comments from the Thursday annual membership business meeting. The board will publish an article in the next Light Breeze (November) describing the pros and cons of issue. Jacobson will write the cons, Bullert will write the pros (including how national utilizes councils), and Eaton will describe the bylaw change and the required notices.

The board discussed the vendor exhibition. MAC will survey the participants for improvements

9. COMMENTS BY ASSOCIATION REPRESENTATIVE
Dixie thanked everyone for the hospitality, and had positive comments for the entire conference. The only improvement suggested was some additional programs for the late Wednesday afternoon time slot.

10. NEXT BOARD MEETING
January 30, 2004 at a location to be announced.

11. ADJOURNMENT
A motion was made by Spain to adjourn the meeting at 9:15am, second by Volker, and unanimously approved.