GOVERNING BOARD MEETING

Friday, September 22, 2006

DECC Board Room in Duluth, MN

AGENDA

1. CALL TO ORDER (Anderson)

Chair Scott Anderson called the meeting to order at 7:39am

2. ROLL CALL (Brown)

Position Name Attendance Confirmed

Executive Board of Directors

Chair-elect............................................... Karla Peterson, MDH................... Yes

Chair........................................................ Scott Anderson, St. Louis Park... Yes

Past Chair................................................ John Lapointe, US Water............. Yes

Director.................................................... Glen Gerads, Bloomington.......... Yes

Secretary/Treasurer................................ Dave Brown, Bluestone Engr...... Yes

Assistant Secretary................................. Jon Eaton, Bloomington............... Yes

District Trustees

Northwest................................................. Brian Bergentine, AE2S............... Yes

Northeast................................................. Corey Lubovich, Hibbing.............. Yes

Central..................................................... Lyle Stai, Wilmar.......................... Yes

Metro........................................................ Carol Blommel, Apple Valley........ No

Southwest................................................ Pete Moulton, St. Peter................ Yes

Southeast................................................. Dean Huschle, Northfield............. Yes

At-Large................................................... Pat Shea, St Cloud...................... Yes

Councils and Committees

Administrative & Policy (APC)................ Bob Cockriel, Bloomington........... No

Conference (Conf)................................... David Schultz, MDH..................... Yes

Minnesota Associates (MAC)................. Jim Norton, SEH.......................... Yes

Public Affairs (PAC)................................ Myron Volker, Owatonna.............. Yes

Training & Education (TEC).................... Bill Spain, SCTC.......................... Yes

Water Utility (WUC)................................ Kurt Johnson, TKDA.................... Yes

Guests:

Association Representative..................... Terry Rolan.................................. Yes

3. CONFRIMATION OF AWARDS (Brown)

National

2006 George Warren Fuller – Ed Sorensen, Eden Prairie

Life Members (30 yr) – Jay Whitaker, John Thom, Ron Vasko, Joseph Bettendorf, Joseph Pawlowski, Greg Volkart

Gold Drop (50 yr) - None

Honorary Membership – None

Ken Miller WFP – Scott Anderson

Section

2006 Leonard N. Thompson – Clifford McLain

2005 L.N. Thompson plaque – George Rosati

Meritorious Service – Lyle Stai

Membership Achievement - Lyle Stai most operators members, Steve Mereness for individual members and Keith Redmond who recruited the most members at 23 members

Scholarships - WUMI winners were Tim DeVlaeminck, Dan Janish, Jeff Larson, Greg Lemer, Ron Quade, and Kevin Chmielewski. Advanced Degree winners were Ben Julson, Rachel Smith, and Andrew Schultz.

Fresh Ideas Competition – Bo Johnston, Black & Veatch

Contributions

Water For People Golf Tournament Fundraiser – The charity tournament raised $5,406.26. In addition, $1608 was raised via raffle at the banquet for a total of $7,014.26. Bernie Bullert thanked all the hole sponsors and participants at the banquet.

Water For People donation – SUSA (Suburban Utility Superintendents Association) donated an additional $1000.

David Morris Endowment Fund – The MAC Social raised $359 and the Texas Hold’em Card Tournament raised $800 for a total of $1159.

Motion to approve the confirmation of awards was made by Gerads, second by Lapointe, and unanimously approved.

4. APPOINTMENT OF SECRETARY/TREASURER (Anderson)

Chair Anderson recommended David Brown be appointed Secretary/Treasurer.

Motion to approve the appointment of Dave Brown as Secretary/Treasurer was made by Moulton, second by K Johnson, and unanimously approved.

5. APPOINTMENT OF ASSISTANT SECRETARY (Anderson)

Chair Anderson recommended Jon Eaton be appointed Assistant Secretary.

Motion to approve the appointment of Jon Eaton as Assistant Secretary was made by Stai, second by Moulton, and unanimously approved.

6. APPOINTMENT OF COUNCIL CHAIRS (Anderson)

A. Administration Council – Cockriel (2/3)

Awards - AbouAish

Finance - Woolsey

Information Technology - Kaszynski

Membership - Berrigan

Nominating – Gerads/Lapointe

B. Conference Council – Dave Schultz (3/3)

Program - vacant

C. Manufacturers Council – Jim Norton (3/3)

D. Public Affairs Council – Myron Volker (1/3)

Public Information – Terry Neuman

Publications – Erik Juhl

Scholarship – Jon Eaton

Water for People – Bernie Bullert

Young Professionals – Brian Zinnel

E. Training Council – Bill Spain (3/3)

Education – Stew Thornley

Management – Gerads/S Anderson

Research – Doug Lubben

Safety – Tom Ozzello

Small Systems - vacant

F. Water Utility Council – Kurt Johnson (4/3)

Motion to approve the appointments of the council/committee chairs as shown was made by Stai, second by Moulton, and unanimously approved.

7. OTHER APPOINTMENTS

None

8. ASSIGNMENTS

Administration to Central (Stai – 3/3)

Conference to Northeast (Lubovich – 2/3)

MAC to Northwest (Bergentine – 1/3)

PAC to Southeast (Huschle – 1/3)

Training to Southwest (Moulton – 3/3)

WUC to Metro (Blommel – 2/3)

Motion to approve the assignments was made by Johnson, second by Moulton, and unanimously approved.

9. UNFINISHED BUSINESS

Section Phone (Sadler)

Chair Anderson suggested the cell phone stay with the trustee-at-large as originally intended. There was no opposition.

Gimmicks & Gadgets

It was suggested to drop the committee and present any ideas in the Waterline or Breeze.

Motion to drop the Gimmicks & Gadgets committee was made by Stai, second by Moulton, and unanimously approved.

10. NEW BUSINESS

January training session ideas

The Board “Process”

Governing Documents (Bylaws, Policies/Procedure, Strategic/Business Plan)

Roberts Rules of Order – the refresher

Board Member Roles & Responsibilities

Your Financial, Legal, & Fiduciary Responsibility

Section and Association Insurance Coverage

AWWA & MnAwwa History, Purpose, & Organization

The January retreat will be at the Riverwood Inn again (the last year of a multi-year contract). Board members will email any other ideas to Secretary/Treasurer Brown. Lubovich offered to look for other locations in northern Minnesota for 2008 and beyond.

Exhibition (MAC)

Norton passed around the recent MAC meeting minutes (Aug 29, 2006). It was requested that the MAC take responsibility for the management and successful operation of the WFP Golf outing, Exhibition, and mini-sessions at the annual fall conference. Eaton agreed this would lighten the load of the secretary/treasurer and simplify the process. Rolan suggested the board check federal and state financial/auditing rules make sure there are no conflicts.

MAC would like to move to the DECC Cityside so more booths could be sold.

Membership (APC)

The committee requested an amendment to the budget to include $7,500 to make a “Value of Membership” CD. The cost was an estimate based on one quote. Rolan suggested the committee look at the association “Tap Water Delivers” program. Lapointe suggested Minnesota people be in the video. The committee will gather more information, solicit firm quotes, and report back to the board in January

Motion to amend the membership budget to include $7500 for a “Value of Membership” CD was made by Stai, second by Moulton, unanimously approved.

The committee requested a member of the membership committee attend the RMSO. Membership feels the meeting could benefit the committee and section. It was noted that the meeting is geared toward “Section Officers” and that some officers planning to attend the meeting are either on the membership committee or lead the committee (like APC Chair Cockriel). Peterson suggested the new board members be invited to the RMSO. Rolan mentioned the association has scheduled a membership summit for Feb 2-3, 2007 in Phoenix, AZ. Eaton suggested the Board consider a section travel policy (to help decide when to send a member for training).

Motion to send a Membership committee member to the RMSO made by Stai, second by Peterson, one vote in favor, one abstention, and remaining opposed.

Fundraising (Moulton)

Members have expressed concern regarding the amount and type of fundraising (is it becoming too much?). Lubovich suggested more education be presented before requesting donations. It was suggested the APC review fundraising policies and report back to the board. Additionally, it was suggested that all fundraising opportunities are reviewed by the Board before any is performed.

Small Systems (TEC)

The committee met at the conference and requested each district trustee commit to recruiting three new small system members. Secondly, the committee would like to send out a survey to find out what the small systems needs are.

RMSO

Six people are signed up. It was suggested that if new board members would like to attend the RMSO, there is still room. Huschle and Shea expressed interest.

11. COMMENTS BY ASSOCIATION REPRESENTATIVE

Rolan thanked the section for their hospitality. He and wife Linda really enjoyed themselves this week. The gift, by the section, touched them both and was very special.

12. NEXT BOARD MEETING

The Thursday (training session) and Friday (BOD meeting) meetings are scheduled for January 25-26, 2007 at the Riverwood Inn in Monticello, MN.

13. ADJOURNMENT

A motion to adjourn at 8:50am was made by Stai, second by Moulton, and unanimously approved.